A draft notice is on its way — but the HR department stays silent, because no one knows whether the reservation for the chief engineer was filed in time. It’s a familiar situation for any HR specialist at a critically important company. The good news is that paper queues and personal visits to the recruitment center are a thing of the past: everything is done from a laptop, and the process itself takes far fewer nerves than it seems at first glance.
We’ll walk you through how to register an employee’s reservation via Diia step by step — no guesswork or rumors from chat groups, only what the Ministry of Digital Transformation confirms.
How to register an employee’s reservation via Diia: where to start
Only the employer files the application — the employee has no part in this process. But first the company must confirm its status as a critically important enterprise: without it, the reservation dashboard on the portal simply won’t open. Here’s the sequence of steps.
- Log in to the Diia portal, select the “Employee Reservation” service, and click “Submit Application.”
- Enter the details of the employees the company plans to reserve — as a list, not one at a time.
- Confirm each employee’s salary — the system cross-checks this figure automatically.
- Review all the entered data and sign the application with a qualified electronic signature.
- Wait for the result — it arrives at the company’s email and in the account on the Diia portal.
The signature on the application is a separate story that trips up even experienced HR staff. It must be affixed by the company’s director or an authorized person. If an HR manager prepares and uploads the lists by power of attorney, the final qualified electronic signature must still belong to the company’s director — otherwise the system will reject the application.
How long to wait for a decision on employee reservations
This is where the most nerve-wracking waiting stage begins. According to official data from the Ministry of Digital Transformation, the result of reviewing the electronic application arrives by email and in the Diia account within 24 hours. The reservation mark itself then appears in the Reserve+ app, where each employee can personally check their status — reserved, not reserved (with an explanation of the reason), or not subject to reservation.
If 72 hours pass after submitting the electronic application with the lists and there is still no notification in Diia, that’s a reason to contact support rather than keep waiting silently. The system is designed so that verification happens without manual intervention, so a delay usually signals a technical glitch or incomplete data in the application.
The main thing — don’t miss the renewal
A reservation doesn’t last forever, and this is exactly where companies most often lose people — not because of a refusal, but because of a late renewal. It’s worth submitting a new application in advance, 30–60 days before the current term ends, rather than in the final week, when the queue of similar applications in the system grows longer than anyone would like. For a construction company, where every engineer and site foreman counts, this isn’t a matter of paperwork formality but of keeping the projects themselves running without interruption.
Working with official reservation at SpecServis
“SpecServis” is a critically important construction enterprise, so some of our vacancies come with an official reservation from mobilization for the duration of the employment contract. The list of current vacancies is updated regularly.
More details about working conditions are on the SpecServis careers page.
